PubPro 2014: The highlights

On May 24, 2014, managing editors and publication production professions from BC and Alberta converged at Harbour Centre for the second annual PubPro 2014 unconference, co-hosted by EAC-BC and Publishing at Simon Fraser University. This unstructured event allows attendees to come with presentations and discussion topics and has proven to be an excellent forum for experienced pros to learn from one another. From that pool of ideas, we finalized the day’s agenda at the first session of the morning.

Over the next few weeks, we’ll be posted highlights from the event thanks to volunteers Megan Brand, Lara Kordic and Lana Okerlund, who kindly took notes in the sessions and reported back on what they learned.

Here’s the first of many summaries:

Indexes in Adobe InDesign Creative Cloud
by Lara Kordic; presented by Judy Dunlop

This session focused on the use of the indexing feature in the recently launched Adobe InDesign Creative Cloud (CC) and included a wider discussion on indexing concerns and workflow issues. Judy Dunlop began the session by asking participants to identify indexing problems they have encountered in the past; she then went through the basic capabilities of InDesign CC and how its indexing feature could be incorporated into the digital workflow. Some index concerns mentioned include the challenge of assessing the quality of an index or potential indexer, tight schedules, and the difficulty of estimating the length of an index before it is created. Although these issues cannot be directly remedied by using InDesign CC, there are certain aspects of the indexing process that can be improved through the use of CC.

As in previous versions of InDesign, CC can generate an index using tags inserted into the electronic file. Unlike previous versions, CC allows indexes to be linked in multiple digital formats, such as PDF, EPUB and HTML. In some ways, indexing with CC requires indexers and publishers to work together more closely than before because the indexer is working directly in the live (InDesign) file, as opposed to a PDF, and may be involved in the proofreading and revising of the index. In addition to being proficient in InDesign and familiar with Creative Cloud, the indexer must be working in the same version of InDesign as the designer because they are working in the same file. The indexer may still use dedicated indexing software (Cindex, Macrex, Sky etc.), which is recommended for more complex indexes, but it is also possible to create the index directly in InDesign, with the indexer editing and revising the index while embedding markers into the document. Overall, the indexing feature in CC is considered to be a step up from previous versions of InDesign. With some training and closer coordination between publisher and indexer, this could become a viable option for many indexing projects.

Image by Megan Brand.


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April 7, 2013: EAC-BC seminar: Grammar Boot Camp

Want to flex your grammar (and punctuation and usage) muscles? This intensive seminar will put you through the paces. Focusing on high-level errors—the ones that make it past editors and proofreaders and into print—this one-day session will help you identify and fix the most puzzling mistakes in grammar, punctuation, and usage. We’ll look at errors from a range of publications, discuss up-to-date approaches to correcting them, and run through a series of challenging editing exercises. Feel free to bring along any difficult examples you’ve encountered on the job.

About the instructor: Frances Peck has been working with words for more than two decades, whether writing them, editing them, or teaching people about them. Author of Peck’s English Pointers (available through the Language Portal of Canada) and a co-author of the popular HyperGrammar website, she teaches editing at Douglas College and Simon Fraser University. She is a partner with West Coast Editorial Associates and a member of the EAC-BC executive.

  • Time: 9h00–16h00
  • Cost: $100 for EAC members who register by March 22, 2013 (after: $120); $160 for non-members who register by March 22, 2013 (after: $180)
  • Location: University of Victoria, 3800 Finnerty Road (Ring Road), Victoria
  • Registration: closes March 29, 2013, at 17h00


April 13, 2013: EAC-BC seminar: PubPro 2013: An Unconference for Managing Editors and Publication Production Specialists

Publishers often meet to discuss sales, marketing, and digital strategies, but very rarely do the people who actually make the publications happen get to gather and brain share. This EAC-BC seminar will offer managing editors and production specialists the opportunity to meet others in their role and learn from one another.

Whether you’re interested in finding out how others approach freelancer recruitment, training, and scheduling or have a success story to share about streamlining workflow or project management, PubPro will be your forum to air your production-related questions and triumphs. FAQs. PubPro 2013: Behind the scenes with Iva Cheung.

  • Time: 9h30–16h30 (check-in starts at 9h15)
  • Cost (includes lunch): $40 for EAC members who register by March 22, 2013 (after: $55); $50 for non-members who register by March 22, 2013 (after: $65)
  • Location: SFU Vancouver, 515 West Hastings Street, Vancouver
  • Registration (closes at midnight, April 5, 2013)
  • Event hashtag: #PubPro2013


April 17, 2013: EAC-BC meeting: The Good, the Bad, and the “That Could Have Gone Better” about Subcontracting

Subcontracting is a great way to farm out work when you’ve got too much due at the same time. For new editors, it’s a chance to get started in the business. How do you venture into subcontracting, and what pleasures and pitfalls might you encounter along the way? Join three editors—Patricia Anderson, Amelia Gilliland, and Eve Rickert—for a lively panel discussion of what works and what doesn’t, no matter which side of the subcontract you’re on. Moderated by Frances Peck, EAC-BC programs co-chair, the panel will end with general Q&A, so bring along those questions you’ve always meant to ask.

About the panellists: Patricia Anderson, Ph.D., is a cultural history and publishing studies scholar, book author, and editor of fiction and nonfiction. Her editing and literary consulting business, Helping You Get Published, has been online for 14 years, during which time she has hired a number of editorial subcontractors. She is writing a guide to successful publication for conventional and self-publishing book authors that will include a chapter on the importance of professional editing.

Amelia Gilliland has been editing fiction and nonfiction books for seven years. She has an editing certificate from SFU’s Writing and Publishing Program, worked in-house at Douglas & McIntyre and Arsenal Pulp Press, and subcontracts for West Coast Editorial Associates. An experienced substantive editor, copy editor, and proofreader, she has focused on editing fiction for the past few years. She frequently works with self-publishing authors.

A certified stylistic editor, copy editor, and proofreader with 10 years of experience, Eve Rickert owns Talk Science to Me Communications Inc. Her firm provides à la carte services such as writing, editing, indexing, illustration, design, and Web development, as well as teams to complete projects from start to finish. The firm relies on freelance associates to provide clients with the skills they need at a price they can afford.

  • Time: 19h00–21h00
  • Cost: free for EAC members; $10 for non-members; $5 for students with valid ID
  • Location: YWCA on Hornby, 535 Hornby Street, Welch Room, 4th floor, Vancouver
  • Registration: at the door